PERSHING COUNTY HIGH SCHOOL ALUMNI ASSOCIATION
Alumni Board Meeting Minutes
January 29, 2014 5:15-6:15 p.m.
Attendance: Lynn Christofferson, Geraldine Atkinson, Denice Davis, Lisa Booth and James Rowe.
Meeting was called to order by President Lynn Christofferson at 5:15 p.m.
Treasurers Report: Grads Giving Back $ 1,085.77
Checking Account $ 9,882.40
Savings Account $ 3,010.51
Investment Time Account $10,182.48
Total: $25,246.93
Lynn received proof of higher education registration from Kameron Mitchell. A check was written for Kameron for his scholarship award, and Lynn will deliver it to him this week.
Jerry stated that she called and talked to the High School this morning and was told that there will be three Valedictorians this year, and no Salutatorian. It was agreed that the Alumni Association will combine the scholarships for Valedictorian and Salutatorian this year, and divide the monies among the three Valedictorians. This will amount to an award of three $833.00 scholarships. It was also proposed that we increase the award amount to $900.00 each or $1,000.00 each. This will be included in the agenda for the next meeting.
Lynn will confirm the Community Center for the June 7, 2014 date for the Banquet. Jerry has revised the bid letter to state the June 7, 2014 date, and Lynn will deliver the bid letters to the local restaurants and anyone interested in doing the catering for the Banquet. Bid letters must be returned by February 25, 2014, and must include setup, serving, set menu, dishes, kitchen cleanup, gratuity, etc. A head count for the Banquet will be given to the caterer the week of June 2, 2014.
It was agreed that the Banquet Invitations will be revised to state that Reservations for the Banquet received before May 25 will be $25.00 per person and Reservations received after May 25 will be $35.00 per person. Hall of Fame nominations must also be received by May 22, 2014. The Invitation will reflect this also.
Jerry reported that she and Denice have been working on the books to be sure that we have everyone who has graduated from PCHS on the list so that we will know how many Invitations to order from Kinko’s this year, and how many stamps to buy. It was also agreed that putting the stamps on the Invitations for this year will be helpful in maintaining and updating the address listing. Invitations will also be sent via e-mail to those Alumni who have provided us with an e-mail address. Lynn said that she feels that the extra expense of the stamps will be offset by the amount of Invitations sent via the internet.
Meeting dates were established for 2014. The dates will be the last Wednesday of each month. Jerry will have the meeting dates posted in the paper.
AB-60: Denice stated that there is a new law effective January 1, 2014, AB-60, requiring that all non-profit organizations include a statement on letters or requests for donations, such as that Invitation to the Banquet, stating how the monies for the dues or donations are being spent. Jerry and Denice will revise the Invitation to reflect this new requirement.
Leslie will be asked to check with Jerry Reid to see if he will do the music again this year.
There was also discussion of ending the dance at 11:30 instead of 12:00 as most of the attendees leave the dance before 12:00. This way, the officers can get the Community Center cleaned up, and get home.
Next meeting will be held February 26, 2014, at 400 Irish American Road.
Meeting was adjourned at 6:15.
Respectfully submitted,
Denice E. Davis
Meeting was called to order by President Lynn Christofferson at 5:15 p.m.
Treasurers Report: Grads Giving Back $ 1,085.77
Checking Account $ 9,882.40
Savings Account $ 3,010.51
Investment Time Account $10,182.48
Total: $25,246.93
Lynn received proof of higher education registration from Kameron Mitchell. A check was written for Kameron for his scholarship award, and Lynn will deliver it to him this week.
Jerry stated that she called and talked to the High School this morning and was told that there will be three Valedictorians this year, and no Salutatorian. It was agreed that the Alumni Association will combine the scholarships for Valedictorian and Salutatorian this year, and divide the monies among the three Valedictorians. This will amount to an award of three $833.00 scholarships. It was also proposed that we increase the award amount to $900.00 each or $1,000.00 each. This will be included in the agenda for the next meeting.
Lynn will confirm the Community Center for the June 7, 2014 date for the Banquet. Jerry has revised the bid letter to state the June 7, 2014 date, and Lynn will deliver the bid letters to the local restaurants and anyone interested in doing the catering for the Banquet. Bid letters must be returned by February 25, 2014, and must include setup, serving, set menu, dishes, kitchen cleanup, gratuity, etc. A head count for the Banquet will be given to the caterer the week of June 2, 2014.
It was agreed that the Banquet Invitations will be revised to state that Reservations for the Banquet received before May 25 will be $25.00 per person and Reservations received after May 25 will be $35.00 per person. Hall of Fame nominations must also be received by May 22, 2014. The Invitation will reflect this also.
Jerry reported that she and Denice have been working on the books to be sure that we have everyone who has graduated from PCHS on the list so that we will know how many Invitations to order from Kinko’s this year, and how many stamps to buy. It was also agreed that putting the stamps on the Invitations for this year will be helpful in maintaining and updating the address listing. Invitations will also be sent via e-mail to those Alumni who have provided us with an e-mail address. Lynn said that she feels that the extra expense of the stamps will be offset by the amount of Invitations sent via the internet.
Meeting dates were established for 2014. The dates will be the last Wednesday of each month. Jerry will have the meeting dates posted in the paper.
AB-60: Denice stated that there is a new law effective January 1, 2014, AB-60, requiring that all non-profit organizations include a statement on letters or requests for donations, such as that Invitation to the Banquet, stating how the monies for the dues or donations are being spent. Jerry and Denice will revise the Invitation to reflect this new requirement.
Leslie will be asked to check with Jerry Reid to see if he will do the music again this year.
There was also discussion of ending the dance at 11:30 instead of 12:00 as most of the attendees leave the dance before 12:00. This way, the officers can get the Community Center cleaned up, and get home.
Next meeting will be held February 26, 2014, at 400 Irish American Road.
Meeting was adjourned at 6:15.
Respectfully submitted,
Denice E. Davis
